WHO WE ARE: oCUBE COMMITTEES
oCUBE is coordinated by an elected group of members who are part of Standing Committees and/or the Executive Committee. Chairs of Standing Committees (including Ad hoc committees) are part of the Executive Committee.
We may be an official entity with committee members, but fundamentally, oCUBE is a Community of Practice; we rely on individual members to help keep our community useful and thriving. We welcome and depend upon member ideas, input, and feedback!
Executive CommitteePresident 1-year term – The President shall be the Chief Executive Officer of the Organization. They will preside at all meetings of the Executive, will chair the Annual General Meeting, and provide general oversight to the activities of the Organization. The President is an ex officio (non-voting unless invited to vote by the committee) member of all committees and is the individual normally to speak on behalf of the Organization. The President will be responsible for external relations with other organizations. The President will be familiar with both these Bylaws, and the Canada Not-for-profit Corporation Act and will ensure the Organization applies the provisions within each where appropriate. The President shall provide leadership, inspiration and strategic direction to the Organization, always respecting the historic grass-roots origins of the Organization as a collaborative community of practice. In this regard the President shall serve equally as facilitator and community member in their leadership, working collaboratively with the Executive and other members of the Organization to achieve the Organization’s goals. Vice-President1-year term – The Vice-President will work with and provide assistance to the President. In the absence or disability of the President, they shall perform the duties and exercise the powers of the President and shall perform such other duties as may be imposed upon them from time to time by the Executive. They will also serve as President-in-waiting and will replace the President in the following year. In consultation with the Treasurer, the Vice-President will become familiar with the Canada Not-for-profit Corporation Act as it applies to the running of the organization. Secretary1-year term – The Secretary shall attend all meetings of the Executive, and all business meetings of the Organization, and shall record all votes and minutes of all proceedings. They shall give notice of all meetings of the Executive and Organization and shall perform the duties outlined in the by-laws or as laid down by the Executive. They shall keep a record of the members of the Organization, its Officers and committees, which they shall periodically publish. They shall be responsible for receiving notices and reports from Officers, committees, and members and ensure that the notices and reports are appropriately distributed. Vice-Secretary1-year term – The Vice-Secretary will work with and provide assistance to the Secretary. In the absence or disability of the Secretary, they shall perform the duties and exercise the powers of the Secretary and shall perform such other duties as may be imposed upon them from time to time by the Executive. They will also serve as Secretary-in-waiting and will replace the Secretary in the following year. Treasurer1-year term – The Treasurer will have charge and custody of all funds of this Organization, deposit the funds as required by the Executive, track membership fees, keep and maintain adequate and correct accounts of the Organization's properties and business transactions, ensure that Canada Revenue Agency filings are prompt and accurate, and render reports and accountings to the Executive and to the members as required by the Executive or by the members or by law. The Treasurer will perform in general all duties incident to the office of Treasurer and any other duties as may be required by law, by the Articles of Incorporation, by these By-Laws, or which may be assigned by the Executive. The Treasurer will be familiar with the Canada Not-for-profit Corporation Act and will advise the President to ensure the Organization applies the provisions within each where appropriate. Vice-Treasurer1-year term – The Vice-Treasurer will work with and provide assistance to the Treasurer. In the absence or disability of the Treasurer, they shall perform the duties and exercise the powers of the Treasurer, and shall perform such other duties as may be imposed upon them from time to time by the Executive. They will also serve as Treasurer-in-waiting and will replace the Treasurer in the following year. In consultation with the Treasurer, the Vice-Treasurer will become familiar with the Canada Not-for-profit Corporation Act as it applies to the running of the organization. Standing CommitteesMembership on each committee is for one year. The exception is the Vice-Chair, who will become the Chair the following year. Communication Committee The Communications Committee will consist of the Chair, the Vice-Chair (who will become Chair in the following year) and one additional member, and will be responsible for the general communication activities of the organization, including the website, listserv, email, social media and newsletter. Additional members may be recruited by the Chair as needs arise. It is expected that each member of the committee will be responsible for one or more of the above tasks, with direction and oversight provided by the Chair. The committee will maintain an up-to-date membership list. The Communications Chair will ensure timely implementation of the communication strategy for the Organization. UnConference Committee 1-year term – The Unconference Committee will consist of the Chair, the Vice-Chair (who will become Chair in the following year), one additional member. Additional members may be recruited by the Chair as needs arise. This Committee will be responsible for the coordination of the Annual Unconference and the December Meeting.Membership Support and Inclusivity Committee 1-year term –The Membership Support and Inclusivity Committee will consist of the Chair, the Vice-Chair (who will become Chair in the following year), and at least three additional members. Additional members may be recruited by the Chair as needs arise. This Committee will be responsible for creating materials for recruitment, welcoming new members, supporting diverse membership, and providing resources for members to do equity, diversity and inclusion (EDI) work in their own contexts. Virtual Events Committee 1-year term – The virtual events committee will consist of the Chair and the Vice-Chair (who will become Chair in the following year) and will be responsible for coordinating online activities throughout the year, including but not limited to the monthly Journal Club and Happy Hour. Additional members can be recruited by the Chair as needs arise. |
oCUBE is partnered with Open Consortium of Undergraduate Biology Educators is a non-profit. |
